All students presenting agree to the following rules and guidelines for the SRW 2017 competition. If the following rules are not adhered without prior approval from the SRW 2017 Committee, a student participant faces disqualification from receiving awards. If you have questions about the requirements or guidelines please email srw@tamu.edu.

  • All students must abide by the Aggie Code of Honor.

  • Attire is a minimum of business casual for all student competitors.

  • All students must upload their “Presentation Title” and “Presentation Abstract” at the time of registration. In the past this has been required at a separate date, so please take note. 

General Rules

  • Participants must be current students (undergraduate/graduate), staff or faculty to be eligible to participate in SRW.

  • Participants may present research topics that are still being evaluated/do not have any concrete results yet.

  • Participants may present research that is not affiliated with the research groups/labs/entities at Texas A&M.

  • Participants cannot compete in both oral and poster competitions if presenting the same research topic. However, participants may compete in both the oral and poster sessions as long as the research projects (that you present) are different. 

  • If participants intend on competing in both oral and poster sessions, please note that you will need to register twice.

  • If a participant intends on competing in both oral and poster sessions, he/she may compete individually and in a group – however he/she cannot be the primary contact for the group on the online registration form.

  • If a participant is competing in an oral session and has a PowerPoint slideshow as a visual aid, the student must upload the presentation on a flash drive and bring it on the day of his/her session. Participants will need to arrive 30 minutes prior to their assigned session in order to check-in and upload the presentation onto our computer. 

  • Abstracts cannot be longer than 250 words or one page. 

  • Presentation order will be assigned before your sessions starts.

For Oral Presentations

  • Oral presentations should be designed to share research or work through a set presentation followed by question and discussion from the judges and audience.

  • The oral presentation should follow the right format conventionally acceptable for the discipline. For instance, presentations may include basic sections such as Introduction, Objective, Approach/Theoretical Framework, Results/Discussions/Arguments/Conclusions as appropriate per discipline.

  • Oral presenters will use either a Microsoft Power Point (.ppt or .pptx) or PDF file.

  • Computers and projectors will be provided for the presentations. You may not bring your own computer or projection equipment.

  • Oral presentations are scheduled as 2-hour 30-minute sessions.

  • All participants must check in at registration outside the MSC Ballroom on the day of the competition 30 minutes prior to the session start time. Then proceed to your assigned presentation room by your session start time.

  • Each oral presentation is limited to 12 minutes, with 3 additional minutes of questions and answers following each presentation. This time restriction will be strictly enforced by the room moderator.

  • Order of presentations is as per the schedule provided. 

  • Participants are required to attend the entire session. Leaving the session early will result in disqualification from the competition unless discussed prior to the competing day or unless you have special permission prior to competing day to leave early. 

  • Please remember: not adhering to any of these rules without prior approval will result in automatic disqualification.

For Poster Presentations

  • All posters should follow the right format conventionally acceptable for the discipline. For instance, posters may include basic sections such as Introduction, Objective, Approach/Theoretical Framework, Results/Discussions/Arguments/Conclusions as appropriate per discipline.

  • Students will have to bring their own posters to the venue at the scheduled time slot on the day of the competition or students may bring them between 7:30am and 8:30am the morning of their designated competition day. 

  • Poster dimensions cannot exceed 4 feet in height by 4 feet in length. Larger posters will be disqualified. Smaller posters or segmented (pieced) posters are acceptable, given that the segmented posters take up no more than the allotted space mentioned above. You are not required to fill up the entire available space on the backboard.

  • Posters should not be mounted on foam board or other backing materials so that it can be easily attached to the stand, which will be provided.

  • Posters should not have attachments that pose a hazard to viewers, should not interfere with passersby, and should not include handouts.

  • Poster presentations are scheduled as 2 hour sessions. Each participant will be allowed to present for 10 minutes maximum. 2 minutes will be allotted for questions from the judges.

  • All participants must check in at registration outside the MSC Ballroom on the day of the competition 30 minutes prior to the session start time. Then proceed to your poster in the MSC Ballroom by your session start time.

  • There are several stores and resources in the area and on campus that can assist in printing your poster.

  • Please remember: not adhering to any of these rules without prior approval will result in automatic disqualification.