Registration

How do I register?

Just complete the appropriate form listed under the “Register” tab. You will not receive a confirmation email, but you will receive updates as sessions are scheduled.

If my group is presenting research, does each group member need to register?

Yes. You will need to designate one person as a point of contact, but everyone must register for award purposes.

Who can register as a judge?

All judges must have a degree higher than that of the students they are judging. For example, a judge must have a Ph.D. or equivalent to judge graduate students; in order to judge undergraduate students, a judge must have a bachelor’s degree or higher. You may preference a subject area you would like to judge.

What time does registration close?

Registration will close at 11:59 PM on Wednesday, March 1, 2017. Registration may close early if Student Research Week is full.

If I register for the oral competition and change my mind, can I switch to the poster competition?

Once registration closes on March 1, 2017, you cannot change competition formats.

Competition

What type of document formats can I upload?

Please bring your presentation on a flash drive the day of your session. We accept .doc, .pdf, and .ppt. Our laptops support up the the newest version of PowerPoint. Please contact the SRW Director if you are unsure of whether your document format will be compatible.

What if I’m not sure about the subject area in which I should participate?

Please contact the SRW Director at srw@tamu.edu, and we will try to assist you in your selection.

Are poster boards or other presentation materials provided?

We only provide tacks, mallets, and boards to pin the posters to and no poster presentation materials.

What size should my poster be?

Your poster should be no larger than 4 ft x 4 ft. We will not provide materials to cut your posters to size.

When will I know my schedule to present/judge/volunteer?

Schedules will be sent out between March 20 and March 24.

Can I participate in multiple presentations?

You may participate in two presentations if you are the primary author on one project, and the co-author on another project. You may not present two research projects in which you are the primary author for both. You also cannot participate in both oral presentations and poster presentations for the same research project.

Students can present multiple projects if they’d like. The research must be distinctly different, but please know these will be presented in different sessions.

Our database is set up in such a way that you can only submit information for one project. That being said, please upload your first priority project and email us at srw@tamu.edu with the information for the second project. We will manually add the information to make sure you are able to present both.

Do I have to stay for the entire session in which I am competing?

Yes. If you are presenting your research orally, you must stay for the entire session. This limits the distraction for other competitors and shows support for your fellow researchers. Likewise, if you are presenting a poster, you must stay for the entire session in order to answer any questions that the judges might have for you. Each judge may come at a different time, and if you are not at your poster, you will be disqualified.

Can I participate in more than one capacity (ex. present research and volunteer)?

Yes! As a student, you can register to present your research and volunteer. It is possible certain graduate students would be able to register as a judge, volunteer, and present their research.

Awards

Do I have to go to the awards ceremony?

We encourage everyone to attend the awards ceremony. If you win an award, in order to receive it you will need to fill out a form at the awards ceremony or risk delaying the processing of your award.

How will I receive my award?

If you win an award, you will fill out necessary paperwork at the awards ceremony. The payment will be processed through your student account. It can take at least 4-6 weeks to fully process and receive your award after completing all necessary paperwork.

General

Where can I find resources to assist me in creating my oral or poster presentation?

The A&M Library http://library.tamu.edu and the University Writing Center http://writingcenter.tamu.edu have a wide variety of resources free and available to all students both graduate and undergraduate.

When and where will the results be posted?

Results will be posted online the week after the event.

Who can participate in SRW?

Anyone! Faculty, staff, and all TAMU students can sign up to volunteer at the event. Some faculty, staff and graduate students can also sign up to judge, based on their qualifications. Only students, both graduate and undergraduate, who are enrolled at TAMU-College Station and pay student fees are eligible to present their research and compete for prizes.

If I have to miss a class to present my research, can I get an excused absence?

If you must miss class, please contact the SRW Director at srw@tamu.edu in order to receive an University approved excused absence form for your class.

What if I need special accommodations?

Student Research Week will make every attempt to accommodate persons with disabilities. If you believe that you have a disability requiring an accommodation, please contact the Department of Disability Services in 1224 TAMU (979-845-1637) or contact the Student Research Week Director.

What if I have a question that is not answered on this FAQ page?

Please contact the SRW director at srw@tamu.edu. You can also stop by the office at 1257 TAMU, Student Life 1, #70, or call 979-862-9112.