General Questions:
Where can I find resources to assist me in creating my oral or poster presentation?
The A&M Library http://library.tamu.edu and the University Writing Center http://writingcenter.tamu.edu have a wide variety of resources free and available to all students both graduate and undergraduate.
The Center for Teaching Excellence has an English Language Proficiency program that can be accessed here: https://cte.tamu.edu/Graduate-Student-Support/English-Language-Proficiency
Does my research have to be complete?
No! We encourage all students to participate, you can compete even if your data is not finalized and if you’re research findings are incomplete.
Can I present with a group?
Yes! For students in research labs that would like to present with a group you are encouraged and allowed. For registration each group member will register individually and check “group” but add only their group leader’s name and information for the section of registration that asks for group information. The group leader will register and include every group members name and information in the section for group information.
If I am in the same research lab as someone, can we both participate as competitors?
Yes! We have had participants from the same research labs compete individually and present different research findings or focus on different parts of their research in the past. There are two options when doing this a.) individuals can include their research lab members as their group members and make the main presenter their team lead b.) present individually and not include other members as group members but ensure all presentations are focusing on different parts of their research.
When and where will the results be posted?
Results will be posted online the week after the event.
Who can participate in SRW?
Anyone! Faculty, staff, and all TAMU students can sign up to volunteer at the event. Some faculty, staff, graduate and professional students can also sign up to judge, based on their qualifications. Only students, both graduate, and undergraduate, who are enrolled at TAMU-College Station and pay student fees are eligible to present their research and compete for prizes.
If I have to miss a class to present my research, can I get an excused absence?
If you must miss class, please contact the SRW Director at srw@tamu.edu in order to receive a University-approved excused absence form for your class.
What if I need special accommodations?
Student Research Week will make every attempt to accommodate persons with disabilities. If you believe that you have a disability requiring an accommodation, please contact the Department of Disability Services in 1224 TAMU (979-845-1637) or contact the Student Research Week Director.
What if I have a question that is not answered on this FAQ page?
Please contact the SRW director at srw@tamu.edu. You can also stop by the office at 1257 TAMU, 471 Houston St. College Station, TX 77843-1257,
or call 979-862-9112.
Registration Related Questions:
How do I register?
Just complete the appropriate form listed under the “Register” tab. You will receive a confirmation email with an optional form to presentation workshops. You will receive updates as sessions are scheduled towards the end of registration.
If my group is presenting research, does each group member need to register?
You will need to designate one person as a “group leader.” This person will register as the main point of contact for the group and will need to list all of the members of the group when registering. He/she will need the names, UINs, emails, and phone numbers for each member. Each group member will register individually and check “group” but only include the group leaders name and information when adding group members.
Who can register as a judge?
All judges must have a degree higher than that of the students they are judging. For example, a judge must have a Ph.D. or equivalent to judge graduate students; in order to judge undergraduate students, a judge must have a bachelor’s degree or higher. You may preference a subject area you would like to judge.
What are the abstract requirements?
Abstracts should be equal to or less than one page. SRW spans all disciplines at TAMU. Because of this, your abstract should fit conventionally acceptable formats for your discipline. Consult TAMU resources such as the library, Writing Center, your professors, and colleges, or email us at srw@tamu.edu if you have questions.
What time does registration close?
Priority Deadline: November 29, 2023
Regular Deadline: March 1, 2024
If I register for the oral competition and change my mind, can I switch to the poster competition?
Once registration closes on March 1st, 2024, you cannot change competition formats.
Competition related Questions:
What if I’m not sure about the subject area in which I should participate?
Please contact the SRW Director at srw@tamu.edu, and we will try to assist you in your selection.
Are poster boards or other presentation materials provided?
We only provide tacks, mallets, and boards to pin the posters to and no poster presentation materials.
What size should my poster be?
Your poster should be no larger than 4 ft. x 4 ft. We will not provide materials to cut your posters to size.
When will I know my schedule to present/judge/volunteer?
Schedules will be sent out between March 5th – 10th.
Can I participate in multiple presentations?
You may participate in two presentations if you are the primary author on one project and the co-author on another project. You also cannot participate in both oral presentations and poster presentations for the same research project.
Students can present multiple projects if they’d like. The research must be distinctly different, but please know these will be presented in different sessions.
Our database is set up in such a way that you can only submit information for one project. That being said, please upload your first priority project and email us at srw@tamu.edu with the information for the second project. We will manually add the information to make sure you are able to present both.
Do I have to stay for the entire session in which I am competing?
Yes. If you are presenting your research orally, you must stay for the entire session. This limits the distraction for other competitors and shows support for your fellow researchers. Likewise, if you are presenting a poster, you must stay for the entire session in order to answer any questions that the judges might have for you. Each judge may come at a different time, and if you are not at your poster, you will be disqualified.
Can I participate in more than one capacity (ex. present research and volunteer)?
Yes! As a student, you can register to present your research and volunteer. It is possible certain graduate students would be able to register as a judge, volunteer, and present their research.
Awards related Questions:
Do I have to go to the awards ceremony?
We encourage everyone to attend the awards ceremony. If you win an award, in order to receive it you will need to fill out a form at the awards ceremony or risk delaying the processing of your award.
How will I receive my award?
If you win an award, you will fill out the necessary paperwork at the awards ceremony. The payment will be processed through your student account. It can take at least 4-6 weeks to fully process and receive your award after completing all necessary paperwork.