Frequently Asked Questions
- Do I have to stay for the entire session in which I am competing?
- Yes. If you are presenting your research orally, you must stay for the entire session. This limits the distraction for other competitors and shows support for your fellow researchers. Likewise, if you are presenting a poster, you must stay for the entire session in order to answer any questions that the judges might have for you. Each judge may come at a different time, and if you are not at your poster, you will be disqualified.
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- Can I particpate in more than one capacity (ex. present research and volunteer)?
- Yes! As a student, you can register to present your research and volunteer. It is possible that certain graduate students would be able to register as a judge, volunteer, and present their research. Undergraduate students, however, would not be qualified to register as a judge.
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- What if I have a question that is not answered on this FAQ page?
- Please contact the SRW director at srw@tamu.edu if you have any additional questions. You can also stop by the office at Cain Hall C109, or call 979-845-1741.
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- Can I participate in multiple presentations?
- You may participate in more than one presentation if you are the primary author on one project, and the co-author on another project. You may not present two research projects in which you are the primary author for both. You also cannot particpate in both oral presentations and poster presentations for the same research project.
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- What time does registration close?
- Registration will close at 11:59 p.m. on Sunday, February 28th, 2010. Registration may close early if Student Research Week is full.
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- If my group is presenting research, does each group member need to register?
- No. You will need to designate one person as the primary contact, and this person will register for the group. (Group members' names will be entered in the registration form.) This person will also be the one listed to present (for scheduling purposes), but each member will be counted as a participant and may assist in the presentation.
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- Do I have to present research based on the this year's theme?
- No. The theme is simply used as an umbrella concept that applies to all disciplines. The speaker and lunch panels will be based on the theme; however, you may present your research on any topic, whether it applies to the theme or not.
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- When can I find out the schedule and location of the taxonomy presentations?
- A program for the schedule and locations of the presentations for the entire week will be available on the homepage of srw.tamu.edu no later than Friday, March 19, 2010. In addition, the program will be available at the check-in tables during the week of the event.
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- If I register for the oral competition and change my mind, can I switch to the poster competition?
- No, once you've registered, you cannot change competition formats. This can create scheduling conflicts. If you register for poster competition, you must compete in a poster session; likewise, if you register for oral competition, you must compete in an oral session.
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- Do I have to go to the awards ceremony?
- We encourage everyone to attend the awards ceremony so that they can support fellow researchers and accept their own award if applicable. If you win an award, in order to receive it you will need to fill out a form at the awards ceremony. If you miss the awards ceremony, this could delay the processing of your award.
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- What do I do if I miss the awards ceremony?
- If you must miss the awards ceremony, you will need to email the SRW Director at srw@tamu.edu as soon as possible in order to process your award.
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- How will I receive my award?
- If you win an award, you will fill out necessary paperwork at the awards ceremony. A check will then be mailed to you after the paperwork has been processed. If you are an international student, it is important that you have all information up to date in the Glacier system. If the address listed the Glacier system is your home address abroad, the check will be mailed to that address. Please make sure you have the correct address listed in the Glacier system in order to receive your award at your preferred address.
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- If I have to miss a class to present my research, can I get an excused absence?
- We try to schedule students so that they do not have to miss class; however, sometimes this inconvenience may occur. If you must miss class, please contact the SRW Director at srw@tamu.edu in order to receive an excused absence form for your class. Ultimately, it is up to your professor whether or not they choose to accept this as an excused absence.
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- Who can register as a judge?
- All judges must have a degree higher than that of the students they are judging. For example, a judge must have a Ph.D. to judge graduate students; in order to judge undergraduate students, a judge must have a masters degree. The field in which you received your degree dictates what taxonomies you can serve as an "in-field" judge. To serve as an "out of field" judge, you can have a degree in any field.
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- What type of formats can I upload?
- You can upload various formats for your presentation. We accept .doc, .docx, .pdf, .ppt, and .pptx. Please contact the SRW Director if you are unsure of whether your document format will be compatible.
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- When and where will the results be posted?
- Results will be posted online the week after the event.
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- What if I'm not sure about the taxonomy in which I should participate?
- If you're not sure which taxonomy you should sign up for, please contact the SRW director at srw@tamu.edu. Based on your abstract, we will suggest which taxonomy you should sign up for.
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- Who can participate in SRW?
- Anyone! Faculty, staff, and all TAMU students can sign up to volunteer at the event. Some faculty, staff and graduate students can also sign up to judge, based on their qualifications. Only students, both graduate and undergradte, who are enrolled at TAMU-College Station and pay student fees are eligible to present their research and compete for prizes.
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- Are posterboards or other presentation materials provided?
- We do not provide any poster presentation materials. Size limits and restricitions are listed on the poster page under the "students" tab. We prefer that you do not mount your poster on foam board, but rather print it on a large, continuous sheet of paper, so that it can be easily attached to the stand, which will be provided. There are several stores and resources in the area and on campus that can assist in printing your poster.
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- Can I upload a new document if I have changed my presentation?
- Yes. You can upload a revised presentation to replace your current uploaded document. However, all uploads need to be complete by Saturday, March 20, 2010 at 11:59 p.m.
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- When will I know my schedule to present/judge/volunteer?
- Schedules will be sent out between Friday, March 5, and Friday, March 12.
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- Will laser pointers be provided?
- Yes, we will provide laser pointers.
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